Accolades 4 star rating
Boutique Venue Accolades Our Personal Touch is our Signature
Conferences
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Terms & Conditions

GENERAL INFORMATION

RATES FOR August 2010 - 30 August 2011

CONFERENCE AND MEETING RATES

Accolades has three conference rooms that can accommodate various seating styles and delegations. The unique venue provides tranquil surroundings for optimum outputs. Standard equipment includes flipchart, whiteboard, notepads, pens, cordials, water and mints. Our modern presentation equipment is charged at an additional fee.

SEATING ARRANGEMENTS

The table indicates the capacity of the conference venues for different seating arrangements:

Room

Capacity (number of delegates)

Dimensions


U-Shape

Boardroom

Schoolroom

Cinema Style

Approx.

Upper Room

20

24

28

48

7m x 6m

Amber Hall

30

36

54

84

11m x 7m

Ivory Hall

60

78

160

250*

15.5m x 14m

*On booking a conference of this size, please note that the buffet lunch will fall away and snack platters will be served.

There is no Venue Hire for bookings more than 25 Delegates or more

There is a Venue hire of R 1000.00 for bookings with less than 25 Delegates

Business Half and Full day Conference Package

HALF DAY CONFERENCES 08H00 – 13H00

FULL DAY CONFERENCES 08H00 – 17H00

R 230.00 per person

This fee includes:

Tea, Coffee & Biscuits/Rusk’s on arrival

Mid Morning Snacks

Buffet Lunch - Chefs Choice

Any dietary requirements must be stipulated

Whiteboard, Flip Chart

Screen

Note Pad & Pen per person

Mints

Secure Parking

R 260.00 per person

This fee includes:

Tea, Coffee & Ass. muffins/rusks on arrival

Mid morning Tea, Coffee & Assorted snacks

Buffet Lunch - Chefs Choice

Mid Afternoon Tea, Coffee & homemade biscuits:

Any dietary requirements must be stipulated

Whiteboard, Flip Chart

Screen

Note Pad & Pen per person

Mints

Secure Parking

An additional management fee of R1500.00 per hour, or part of it may be charged to the client if the function goes beyond these agreed times.

Executive Half and Full day Conference Package

HALF DAY CONFERENCES 08H00 – 13H00

FULL DAY CONFERENCES 08H00 – 17H00

R 320.00 per person

This fee includes:

Tea, Coffee & Biscuits/rusks on arrival

Bottled water

Assorted biltong, droewors, nuts and dried fruit on tables

Mid Morning Tea, Coffee & Snacks

Buffet Lunch - Chefs Choice

Energy drink & energy bar

Any dietary requirements must be stipulated

Whiteboard, Flip Chart, Screen

Note Pad & Pen per person

Mints

Secure Parking

R 350.00 per person

This fee includes:

Tea, Coffee & Ass. muffins/rusks on arrival

Bottled water

Mid morning Tea, Coffee & Assorted snacks

Buffet Lunch - Chefs Choice

Energy drink & energy bar

Mid Afternoon Tea, Coffee & homemade biscuits:

Assorted biltong, droewors, nuts and dried fruit on tables

Any dietary requirements must be stipulated

Whiteboard, Flip Chart, Screen

Note Pad & Pen per person

Mints

Secure Parking

All Conference Packages EXCLUDE the following:

Beverages during Lunch As per bar list

Wireless Projector R750.00 per day

Extra Flip Charts R150.00 per day

PA system R1250.00 per day

Wireless Presentation mouse R100.00 per day

Any other multimedia requirements

ACCOMMODATION:

Accolades have 9 rooms en-suite and all rooms include the necessary amenities for guests comfort and convenience.

To avoid disappointment, accommodation reservations should be done well in advance.

Accommodation is run independently from the conference venue and is handled on a first come first serve basis.

No block bookings for accommodation will be accepted unless the necessary deposits are paid.

Breakfasts for outside conference guests are R95 per person.

Parking, strictly in the designated parking areas, under no circumstances are any cars allowed at any rooms

 

Mondays – Sundays

Check in

Check out

EXECUTIVE SUITE

R 1200-00 including breakfast for 2

12h00

10h00

LUXURY DOUBLE ROOM

R 790-00 including breakfast for 2

14h00

10h00

LUXURY TWIN ROOM

R 790-00 including breakfast for 1

14h00

10h00

LUXURY SINGLE ROOM

R 650-00 including breakfast for 1

14h00

10h00

 

STANDARD TERMS AND CONDITIONS

Booking Confirmation & Deposit

Please contact Accolades on +27 (0)11-022 3689 or Marco on 083 380 7631 to check the availability on the venue for your requested date.

To secure the venue and date for the conference a non-refundable deposit of 50% is required. Payment can be made by means of cash, electronic transfer (EFT) or by Credit Card. We except VISA and MasterCard.

Account Name: SEED

Bank: ABSA

Branch: Midrand

Account no.: 1026763718

Branch Code: 632005

Please mail your proof of payment to: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Final Payment

The balance is due 48 hours prior to conference. Settlement of the account is the responsibility of the individual signing this agreement. Accolades reserve the right to cancel all bookings should the balance not be paid in time.

All additional invoices are payment on presentation, when checking out. No cheques will be accepted.

Menu’s

All menu selections finalized less than 7 working days prior to the function date will have a 10% escalation on PAX Rate.

Times

Unless otherwise agreed with Accolades, all day functions must end by 17h00 and afternoon and evening functions by 24h00. An additional venue & staff fee of R1500.00 per hour, or part of it will be charged to the client if the function goes beyond these agreed times.

Breakdown time and procedure: please liaise with Accolades.

Credit

Cancellation Policy

Please notify us in writing (fax or email) if the conference is cancelled.

Accolades reserves the right to:

- Retain any deposit paid if the conference is cancelled within 3 months of the event.

- Charge a cancellation fee (100% of pro-forma invoice, incl. beverages and accommodation), if the conference is cancelled within 14 days before the event.

Cancel any conference in the event of its inability to carry it out, due to any occurrence beyond its control.

Prices

Prices are valid for the duration of the dates stipulated on the provisional quote. Where a deposit is not paid, Accolades reserves the right to change prices without prior notice.

Liability

Accolades accepts no responsibility for:

- Any damage or injury to the client, his/her guests or employees, and damages to, or loss of any of their belongings. Items provided by the client for the function is the clients responsibility and must be removed at the end of the function.

- Inclement weather affecting activities booked outdoors. It is the responsibility of the client to ensure a back-up plan has been arranged.

- Inability to perform due to power outages.

The client, his/her guests or employees, will be liable for any damage or injury caused to Accolades and/or its employees.

If any incident related function results in legal involvement of a third party, the client will exclude Accolades, its employees and agents from all responsibility and blame.

Smoking Policy

Kindly note that smoking is not permitted in the conference rooms. The venue has adjacent outdoor areas where smoking is permitted.

 

Thank you for choosing Accolades for your conference. We look forward to welcoming you and your guests.

This letter serves as an agreement and acceptance of the terms and conditions as outlined above.

Please initial all pages, sign this page and your quotation and return together with your proof of payment to us at This e-mail address is being protected from spambots. You need JavaScript enabled to view it or fax to +27 (0)86 620 4251 to secure your function.

 

_____________________________ ­­­­­­­­­­­­­­­­­­­­­­­­­­­______________________________________

Signature: Authorised Client Representative

Date _______________________________________________________________________________________

Full Name ___________________________________________________________________________________

Company ____________________________________________________________________________________

Address _____________________________________________________________________________________

Tel ________________________________ Fax ______________________________

Cell ________________________________ E-mail ___________________________

Function Date _______________________

Room Booked:

Amber hall Ivory
Hall Diamond
Diomand Room
Upper Room









Seating arrangement